Keep one current project record
Store the agreed drawing and scope where you can find them together. Mark older versions as superseded so a discussion does not accidentally return to an abandoned option. Ask the contractor which documents are current before approving a selection.
Describe a requested change completely
Explain what you want to change and why. Ask the team how it affects adjoining work, materials, price and timing. A small visible adjustment can involve more work than the changed surface suggests.
Separate discussion from approval
An option discussed on site is not automatically an instruction to proceed. Follow the agreed approval process and keep the written response with the project documents. Clarify who is authorized to approve work for your household.
Track open questions
Record the question, the responsible contact and the next step. Attach the drawing, product information or photograph needed to understand it. Close the entry when the answer is confirmed, keeping the supporting record.
Review the final scope at handoff
Use the current documents during the walkthrough. Record any remaining item and the agreed action. This creates a useful reference for care questions or another project phase later.
